Wedding planning can be exciting, but it can also be stressful, especially when it comes to budgeting. While there are obvious expenses like floral design, photography, and wedding stationery, there are also many “hidden” costs that can add up quickly. These include travel expenses for vendors, cleaning staff, car valet, security, and extra time costs.


When planning your wedding budget, it’s important to consider all the potential expenses and to ask vendors about any hidden costs upfront. For example, when contacting a vendor, be sure to ask about travel expenses and how much they will cost. Also, check if there are any additional costs for cleaning staff, car valet, and security, which are often not included in venue prices. It’s also important to establish timing with all vendors and to check for any extra time costs.


One of the most significant expenses in a wedding budget is the reception, which is closely tied to the expected number of guests. But what exactly does the reception include and how can you plan for it effectively?

The reception typically includes the cost of lunch or dinner, any extras such as an open bar, and rental costs for the aperitif or mise en place. According to my experience, the expenses for the reception typically make up 40% of the overall wedding budget, not including the venue rental fee.

When considering a reception quotation, it’s important to pay attention to the following details:

  1. VAT inclusion: make sure you’re aware of whether VAT is included or excluded in the costs.
  2. Hidden costs: be sure to ask about any additional costs such as travel costs for catering, kitchen setup costs, and rental costs for chairs, tables, etc.
  3. Staffing: make note of how many waiters will be present and how much it costs to increase them, taking into account the venue’s space and the distance from the kitchen.
  4. Minimum guest count: check if there is a minimum number of guests required and if the price varies if the guest count decreases.

If you’re having trouble budgeting for your wedding, consider reaching out to a professional wedding planner. They can help you understand your budget and guide you through the planning process. With transparency and careful planning, you can build the wedding of your dreams without breaking the bank.